Marine & Inspection Canada Operations Administrative Assistant
Description
RINA is currently recruiting for an Administrative Assistant�to join its office in Montreal�within the�Marine�Division
Mission
The role is focused on�administrative activities to BU teams
Job Responsibilities
Act as point of contact for internal and external customers
Provide general support to visitors
Manage information: answer and direct phone calls, organize and schedule
appointments, plan meetings and take minutes, write and distribute email,
correspondence memos, letters, faxes and forms.
Manage documentation: develop and maintain a filing system to register incoming�and outgoing documents, sort, check and distribute the documents
Handling office tasks, such as filing, generating reports and presentations, if necessary
Competencies
- CLIENT INTIMACY - Embrace internal and external client needs, expectations, and requirements to ensure maximum satisfaction
- EARN TRUST - Take everyone's opinion into account and remain open to diversity
- PROMOTE SUSTAINABLE DEVELOPMENT - Promote commitment by keeping promises as a Role Model
- MANAGE EMOTIONS - Recognise one's and other's emotions and express and regulate one's reactions
- PIONEER CHANGE - Actively embrace change and benefite from the new circumstances
- BUILD NETWORK - Forge trust relationships, across departments, and outside the organization
- MAKE EFFECTIVE DECISIONS - Structure activities according to priorities, actions, resources and constraint
- ADDRESS THE WAY - Have a big picture of different situations and reinterprete it in a perspective way
- THINK FORWARD - Capitalise on experiences and translate them into action plans for the future
High School Diploma/GED
With over 5,000 employees and 200 offices in 70 countries worldwide, RINA is a multinational player which provides certification, marine classification, product testing, site supervision and vendor inspection, training and engineering consultancy services across a wide range of sectors. Our business model covers the full process of project development, from concept to completion. The aim is to guarantee a project?s technical, environmental and safety - and sometimes also economic and financial - sustainability.
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At RINA, we endeavor to create a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind.